A conference could be a roaring success or a huge failure depending upon your choice of marquee layout. So how do you know whether your selection from the wide variety of conference set ups available is most suited to your purpose? With our expert help we can guide you in the right direction. Due to the versatile nature of marquees, any configuration is possible.
Consider a marquee for your next corporate event. Here are some considerations that will help with conference events.
The first thing to consider is the purpose for making the choice. These could entail:
Promoting a sense of closeness: Participants should feel a physical and psychological “closeness” with other attendees as well as with the meeting leadership. The arrangement of the marquee should satisfy the need of a sense of identity with the group that has gathered.
Create a sense of space: While closeness is good, people should not feel cramped. There should be enough space for attendees to leave the marquee without disturbing others. When seated neither individuals nor their chairs should touch people or furniture beside, in front of or at the back of them.
Promoting full participation: The layout of the marquee should be such that every person can easily see all the other individuals, hear everyone’s contributions and view all the visual material presented without straining their body.
Keeping all these factors in mind, you can use the information below to help you decide from the seven major designs of conference marquees.
Seats or chairs in rows facing a stage area, head table or speaker without a conference table.
Choose a marquee with a theatre setup if you are featuring a number of speakers, a performance or elaborate audiovisuals, and if you want to maximise the space in a room.
A disadvantage of this setup, however, is that it crowds the room and there is less likelihood of getting good participation from attendees.
Rows of conference tables with chairs facing the front of a room, providing writing space for each person.
A disadvantage of this setup is that it consumes too much space and the attendees seated at the back of the business meeting may find it difficult to see or hear people talking in the front rows.
Conference or Boardroom Style
A rectangular or oval table setup with chairs around all sides and ends. Mostly used for Board of Directors meetings, committee meetings or discussion groups. Marquees with this setup have participants on three sides of a rectangular table and a power figure at the head.
Marquees with this arrangement make it easy for participants to see one another and also provide a writing surface.
A marquee with this setup has square conference tables arranged in a square or rectangle, leaving the centre open. Chairs are placed around the outside of the tables.
Marquees with hollow square setups are stretched too far if there are more than 30 participants.
Marquees with a series of tables set in the shape of the letter ‘U , with chairs around the outside.
Again a layout style for Board of Directors meetings, committee meetings or discussion groups, where there is a speaker or audio-visual presentation.
Cocktail Seating – Small, round cocktail/reception tables with chairs.
Banquet Rounds and Crescent Seating – Comprise a group of round tables, each seating 8 -10 people, set to facilitate serving food, usually in a hexagonal or square pattern. The only difference in the latter setup is that the chairs are placed around one-half of the table.
Chevron and Modified Chevron Style – Provides place for beverages and elbows. Can be set up with or without tables.
Perpendicular Style – Seats can be on either the outside or the inside of tables.
The seating arrangement in a marquee is of utmost importance when selecting marquee configuration and size for any event.
So, take your time before making the selection.